Privacy Policy
Last Updated: January 12, 2026
1. Introduction
ULC Čarnogurský s.r.o. ("we," "our," or "us") operates the Legal Brief AI Assistant add-in for Microsoft Word. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our add-in.
2. Information We Collect
2.1 Information You Provide
- Email Address: When you sign in to use the add-in, we collect your email address for authentication and account management purposes.
- Selected Text: When you use AI features (Make Persuasive, Simplify, Check Logic, Suggest Citations), we process only the text you explicitly select in your document.
2.2 Automatically Collected Information
- Usage Data: We collect information about how you interact with the add-in, including which features you use and how often.
- IP Address: We log your IP address for security and fraud prevention purposes.
- Technical Information: We collect information about your Office version, operating system, and add-in version for troubleshooting and compatibility purposes.
3. How We Use Your Information
We use the information we collect to:
- Provide and maintain the Legal Brief AI Assistant service
- Process your selected text through our AI service (Claude by Anthropic)
- Authenticate your account and verify your subscription tier
- Track usage limits for free and paid tiers
- Improve our service and develop new features
- Respond to your support requests
- Send you service-related notifications (e.g., verification codes, subscription updates)
- Detect and prevent fraud or abuse
4. Data Processing and Storage
4.1 Your Documents
- We do NOT access, store, or process your entire Word documents
- We only process the specific text you select and submit to our AI features
- Your full documents remain on your computer and in your control
4.2 Selected Text Processing
- Selected text is sent via HTTPS to our secure API server
- Text is processed by Claude (Anthropic's AI service) under our API agreement
- Selected text is NOT stored permanently on our servers
- Selected text is NOT used to train AI models
- Processing logs are retained for 30 days for troubleshooting, then deleted
4.3 Account Data
- Email addresses and usage data are stored securely on our servers
- Data is encrypted in transit (HTTPS/TLS) and at rest
- We retain account data for the duration of your subscription plus 1 year for legal compliance
5. Data Sharing and Disclosure
5.1 Third-Party Service Providers
We share limited data with the following service providers:
- Anthropic: Selected text is sent to Anthropic's Claude API for AI processing. Anthropic's data handling is governed by their Privacy Policy.
- Hosting Provider: Our servers are hosted with a SOC 2 compliant provider.
- Payment Processor: If you subscribe to the Pro tier, payment information is processed by our payment provider (we do not store credit card details).
5.2 Legal Requirements
We may disclose your information if required to do so by law or in response to valid requests by public authorities (e.g., court orders, subpoenas).
5.3 We Do NOT
- Sell your personal information to third parties
- Share your data for advertising purposes
- Use your selected text to train AI models
- Access your full Word documents
6. Data Security
We implement appropriate technical and organizational security measures to protect your information:
- HTTPS/TLS encryption for all data transmission
- Encryption at rest for stored data
- Regular security audits and updates
- Access controls and authentication requirements
- SOC 2 compliant infrastructure
7. Your Rights and Choices
Depending on your location, you may have the following rights:
- Access: Request a copy of the personal information we hold about you
- Correction: Request correction of inaccurate information
- Deletion: Request deletion of your account and associated data
- Data Portability: Request a copy of your data in a portable format
- Opt-Out: Unsubscribe from marketing emails (service emails cannot be opted out while using the service)
- Withdraw Consent: Stop using the add-in at any time
To exercise these rights, contact us at: privacy@ulclegal.com
8. International Data Transfers
Your information may be transferred to and processed in countries other than your country of residence. We ensure appropriate safeguards are in place to protect your data in accordance with this Privacy Policy and applicable laws.
9. GDPR Compliance (European Users)
If you are in the European Economic Area (EEA), we process your data based on the following legal grounds:
- Contract Performance: To provide the service you requested
- Legitimate Interest: To improve our service and prevent fraud
- Legal Obligation: To comply with applicable laws
- Consent: Where you have given explicit consent
10. Children's Privacy
Our service is not intended for individuals under the age of 18. We do not knowingly collect personal information from children.
11. Data Retention
- Account Data: Retained for the duration of your subscription plus 1 year
- Processing Logs: Retained for 30 days, then automatically deleted
- Selected Text: Not stored permanently; processed and discarded
12. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. We will notify you of any material changes by:
- Posting the new Privacy Policy on this page
- Updating the "Last Updated" date
- Sending you an email notification (for significant changes)
13. Third-Party Links
Our add-in may contain links to third-party websites. We are not responsible for the privacy practices of these websites. We encourage you to read their privacy policies.
14. California Privacy Rights (CCPA)
California residents have additional rights under the California Consumer Privacy Act (CCPA):
- Right to know what personal information is collected
- Right to know if personal information is sold or disclosed
- Right to opt-out of the sale of personal information (we do not sell personal information)
- Right to deletion
- Right to non-discrimination for exercising CCPA rights
© 2026 ULC Čarnogurský s.r.o. All rights reserved.